Executive Assistant | Home-based

The successful candidate will be a proactive and highly capable executive support professional who thrives in a fast-moving, entrepreneurial environment. This individual should possess strong business judgment, exceptional attention to detail, and the ability to anticipate what needs to happen next without requiring significant direction. The role is particularly well suited for someone who enjoys creating structure, solving problems, managing multiple priorities, and serving as a trusted partner to senior executives.

Duties include but not limited to:

• Provide comprehensive administrative support to the CEO, creating leverage that allows her to remain focused on the company's most critical business priorities
• Support the CEO and senior members of the organization with contact and relationship management, including maintaining accurate information across Salesforce, LinkedIn, Gmail, and other systems
• Assist with databases, reporting, and pipeline management in support of strategic financing and business initiatives
• Manage the CEO's inbox, including filtering nonessential correspondence, identifying priority items, drafting responses, and providing concise summaries of outstanding action items
• Coordinate and manage monthly, quarterly, annual, and other recurring meetings necessary for the CEO to maintain visibility into key areas of the business
• Manage complex executive calendars and coordinate difficult-to-schedule meetings across multiple time zones with executives, business leaders, and external stakeholders
• Prepare and distribute meeting invitations, agendas, supporting materials, and other documentation as needed
• Provide organizational support to the CEO and other executives, helping ensure that action items, deadlines, commitments, and key deliverables are tracked through completion
• Provide preparation and real-time support for internal and external meetings, including collaborative note-taking, documentation of decisions and action items, and appropriate follow-up

Qualifications:

• Bachelor’s degree in Business Administration/Management or equivalent
• At least 5 years’ experience as an Executive Assistant, Admin Assistant or similar role to clients and/or leaders from the US, the UK, AU or other entities
• Excellent MS Office and Canva knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications
• Excellent verbal and written English communications skills
• Discretion and confidentiality

System requirements:

• Computer Processor: Intel 8th generation or newer/AMD Ryzen 2000 series or newer
• Computer Memory/RAM: At least 16.00 GB for both primary and back up computers
• Computer OS: Windows 11 and future enterprise operating systems
• Storage: 500 GB SSD
• With licensed MS Office and extra monitor
• Internet speed must be running on a 20+ Mbps wired plan (at least 10 Mbps for back up connection)