Accounts Payable Specialist

Duties include but not limited to:

• Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices
• Reconciles processed work by verifying entries and comparing system reports to balances
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries
• Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation
• Ensures credit is received for outstanding memos
• Maintains accounting ledgers by verifying and posting account transactions
• Verifies vendor accounts by reconciling monthly statements and related transactions
• Maintains historical records by microfilming and filing documents
• Disburses petty cash by recording entry and verifying documentation
• Reports sales taxes by calculating requirements on paid invoices
• Protects organization’s value by keeping information confidential
• Updates job knowledge by participating in educational opportunities
• Accomplishes accounting and organization mission by completing related results as needed

Qualifications:

• Bachelor's degree in accounting, finance, or business
• Extensive experience in accounts payable is required
• Proven track record for improving process efficiencies, problem solving, and dealing with a high volume of invoices
• Proficient in Microsoft Excel and PowerPoint
• Proficient in accounting software like NetSuite, QuickBooks Online, SAP, XERO etc.
• Excellent written and verbal English communication skills
• Ability to work independently or with a team
• Must be available 20 hours per week starting at 12pm PDT

System requirements:

• Computer Processor: Intel 8th generation or newer/AMD Ryzen 2000 series or newer
• Computer Memory/RAM: At least 16.00 GB for both primary and back up computers
• Computer OS: Windows 11 and future enterprise operating systems
• Storage: 500 GB SSD
• With licensed MS Office and extra monitor
• Internet speed must be running on a 20+ Mbps wired plan (at least 10 Mbps for back up connection)